FINANCE

Finance Manager: Fiona Montgomery.

email : admin@belmontplaycare.org

Work number: 02890671050

Mobile: 07926043281

Payment of Fees  - Playgroup

 From September 2017 fees will be charged at £ 11.00 per session (reviewed annually). We ask for a £50 non-refundable retainer to secure your child’s place and this will be deducted from your first term invoice. Fees can be paid for using childcare vouchers and more information can be obtained by emailing the Finance Manager ( admin@belmontplaycare.org).

Please note that once a commencement date has been provided for you, and you have accepted your place, billing will be calculated based on this start date. There will be no reduction or refund of fees for any instances when the child is absent from playgroup (including sickness and holidays).

Playgroup fees are payable 3 times a year (Sept to Dec, Jan to March, April to June) and bills are issued in the first week of each period or shortly after your child starts playgroup. The bill should be settled within three weeks of the invoice date.   Playgroup fees can be paid by childcare vouchers, by electronic funds transfer or by cheque (made payable to Belmont Playcare). We cannot accept payment in cash.

Any bills remaining unpaid after this date will be subject to a 10% late payment charge. Where a bill remains unpaid by the end of term, we reserve the right to withdraw your child’s place and where a child is removed from the playgroup during the course of the term the full terms fees remain payable. Parents are responsible for the current fees imposed by banks if any cheque is returned.          

                                                                                                 We require a minimum of 4 weeks’ notice should you no longer require your child’s place.  Payment in lieu of notice will be due, if it is necessary for the parent/carer to remove their child straight away or before the end of the 4 weeks.            

                                                                                                                      Belmont Playgroup’s Policies & Procedures form part of these terms and conditions and can be viewed on our website or a paper copy is available at Belmont Playcare.  It is important that  parents/carers read and understand the playgroup’s policies. 

Recovery of unpaid fees.   

If a parent or carer is having difficulty paying fees please contact the coordinator as soon as possible and we will endeavour to agree a payment plan with the Finance Manager. In extreme cases, or when fees are not paid within one week of becoming due and no discussions/agreements have been reached with the finance manager about alternative arrangements the following steps will be taken:

Verbal contact will be made with the parent/carer to inform them of non-payment and arrangements made to collect the outstanding fees within 7 days.
If the debt remains unpaid after the 7-day period then a written letter will be sent to the home address advising that the fees must be paid within 7 days. Any fees outstanding over the 7 days will be liable to a £5 administration fee. If the fees are still unpaid after this time then the setting reserves the right to no longer allow the child’s attendance and to take legal action to recover in the full the debt including any additional charges.


Parents/carers will also be responsible for the payment of all additional charges incurred by Belmont Playcare in the collection of outstanding fees.

Afterschool and Breakfast Club

 Bills are issued on the 1st of the month and should be settled by the 21st of that month. Late payments will be subject to an interest charge of 10% if the due date is not met and this will be added onto your next month’s bill. If a late payment fee has been charged on more than 2 occasions during the academic year, we reserve the right to withdraw your child’s place from the Afterschool or Breakfast Club however, the full terms’ fees remain payable.

Afterschool and Breakfast Club fees can be paid by: Childcare Vouchers, Internet or telephone banking, Or by cheque made payable to Belmont Playcare. For further information on paying by internet, telephone banking or childcare vouchers, please email the finance manager on admin@belmontplaycare.org.  We cannot accept payment in cash.

Parents are responsible for the current fees imposed by banks if any cheque is returned.

Fees are reviewed annually for September.


Holiday club bills are issued prior at the start of the Holiday club. Bills should be settled by: Two weeks after the invoice date or, by the end of the Holiday club, whichever date is earliest.

Holiday Club fees can be paid by Childcare Vouchers, internet or telephone banking or by cheque made payable to Belmont Playcare. For further information on paying electronically or with Childcare Vouchers, please contact the Finance Manager on admin@belmontplaycare.org.uk. We cannot accept payment in cash.

Where any Holiday Club bill remains unpaid by the end of the holiday club, subsequent Holiday Club bookings will not be accepted until payment is received in full.

Parents are responsible for the current fees imposed by banks if any cheque is returned.

Fees are reviewed annually for September.




Finance Manager  Fiona Montgomery

Contact admin@belmontplaycare.org

Telephone: 02890671050